Welcome to the Purchasing Department at Dixie State College

Our purpose is to serve you, the campus community, by helping you purchase what you need at the lowest possible price.  Please feel free to contact us at any time with questions you may have. We are located on the ground floor of the Whitehead Student Service Center just east of the fountain. 

Our staff consists of the following individuals:

Jackie Freeman, Director of Purchasing and Risk Management,  652-7612

Christie Nielson, Purchasing and Travel Specialist, 652-7613

Kris Timo, Purchasing Assistant, 652-7614

State Contracts will help you save time and money.  They eliminate the need for bidding for your larger purchases. The attached State Contract Information will give you more information on this powerful purchasing tool. You may look at specific state contracts by searching by keyword (product) or vendor at http://www.purchasing.state.ut.us/main/  Keep in mind that most vendors have only a small number of items on their contract, so you can't assume everything they sell is OK to purchase without bidding. The contract should tell you what's covered under the price agreement. 

Office Depot is our preferred state contract provider for office supplies.  Please contact Christie Nielson at extension 7613 if you would like access to their website to place your orders.  Office Depot provides next business day delivery service for most items ordered before 2 p.m.

There are hundreds of other state contracts, as well.  Please contact us for more information.

There are many State and College policies and procedures relating to purchasing.  It's very important to note that most purchases above the $3,000 level will need multiple bids (unless we are using a state contract), so please allow sufficient time for that bidding to be done.  For very large purchases, we are also required to advertise prior to making a commitment.  Refer to the DSC Purchasing Policy http://www.dixie.edu/humanres/poladm.html  then click on policy 6.8 for more information about bidding requirements at various monetary levels.

There are many ways you may purchase items for departmental use. 

1.  The first is our U.S. Bank Visa Purchasing Card.  It may be used for purchases up to $500.  We encourage all employees to who do purchasing for the College to come to training session, get a card, and use it whenever possible for small purchases. Please refer to the information on the blue bar to the left.

2.  You may also use mini purchase orders for purchases up to $300. Mini purchase orders are pre-numbered and must be picked up and signed for in Purchasing. Your department secretary may have some for your use. When using mini purchase orders, you will be placing the order yourself, directly with the vendor.  The completed mini purchase order and invoice (if you have one) need to be sent to Purchasing within 48 hours.

3.  For purchases over $500, you will fill out the Purchase Requisition Form and send it to us for processing.  These forms are available in Purchasing. First, we'll check to see if you have budget to use for the purchase. We will then create a purchase order for you and send it to the vendor for you.  Please feel free to give us special instructions on the requisition form if you need unusual handling of the purchase order.  Normally, we will fax your order to the vendor and send your department secretary a copy of the purchase order for your records.

Dixie State College is sales tax exempt.  Our sales tax exemption number is 12020247-002-STC.  Click here to print our sales tax exempt form or you may request one from our office. 

Most importantly, remember that it is against College policy for anyone to make a financial commitment for the College by placing an order for services or products unless you have your purchasing card, mini purchase order, or purchase order number at the time you place the order.  Mini purchase orders and purchasing cards should not be used unless you know there is budget available to cover the costs of your purchase.  Violations of this policy are considered very serious and may result in disciplinary action.